betaSENSE GmbH takes the protection of your personal data (“data”) very seriously. That is why we naturally comply with the legal provisions on data protection. It is important to us that you know at all times which of your data we collect, process, and use, when, and for what purposes. You will therefore find detailed information below about how we collect and process data.

We collect, process, and use (“process”) your data when you contact us. In addition, we store your data in anonymized or pseudonymized form in order to continuously improve our services for you.

Below, we describe our data processing procedures in detail:

1. Name and contact details of the controller

This privacy policy provides information about the processing of personal data on the betaSENSE GmbH website.

Responsible: Prof. Dr. Klaus Gerwert

The company does not need a data protection officer.

2. Scope and purpose of the processing of personal data

2.1 Accessing the website

When this website is accessed , the Internet browser used by the visitor automatically sends data to the server of this website and stores it in a log file for a limited period of time. Until it is automatically deleted, the following data is stored without further input from the visitor:

• IP address of the visitor’s device,
•  Date and time of access by the visitor,
•  Name and URL of the page accessed by the visitor,
•  Webseite, von der aus der Besucher auf die Webseite gelangt (sog. Referrer-URL),
•  Browser and operating system of the visitor’s device, as well as the name of the access provider used by the visitor.

The processing of this personal data is justified in accordance with Art. 6 paragraph 1 sentence 1 letter f) DSGVO. The agency has a legitimate interest in data processing for the purpose of,

• quickly establish a connection to the betaSENSE GmbH website,

• to enable user-friendly use of the website,
• recognizing and ensuring the security and stability of the systems, and
• to facilitate and improve the administration of the website.

The processing is expressly not carried out for the purpose of gaining insights into the identity of the website visitor.

2.2 Contact form

Visitors can send messages to betaSENSE GmbH using an online contact form on the website. In order to receive a reply, at least a valid email address must be provided. All other information is provided voluntarily by the person making the inquiry. By submitting the message via the contact form, the visitor consents to the processing of the personal data transmitted. Data processing is carried out exclusively for the purpose of handling and responding to inquiries via the contact form. This is done on the basis of voluntary consent in accordance with Art. 6 paragraph 1 sentence 1 letter. a) DSGVO. The personal data collected for the use of the contact form will be automatically deleted as soon as the request has been processed and there are no reasons for further storage (e.g. if the visitor wishes to be added to the “waiting list”.)

3. Disclosure of data

Personal data is transferred to third parties if

• in accordance with Art. 6 paragraph 1 sentence 1 letter a) DSGVO, the data subject has expressly consented to this,
• the disclosure is necessary for the establishment, exercise, or defense of legal claims pursuant to Art.6 para. 1 sentence 1 letter f) DSGVO and there is no reason to assume that the data subject has an overriding interest worthy of protection in the non-disclosure of their data,
• there is a legal obligation to transfer data in accordance with Art. 6 para. 1 sentence 1 letter c) DSGVO, and/or
• this is necessary for the performance of a contract with the data subject pursuant to Art. 6 para. 1 sentence 1 letter b) DSGVO.

In other cases, personal data will not be disclosed to third parties.

 

4. Your rights as a data subject

Insofar as your personal data is processed when you visit our website, you, as the “data subject” within the meaning of the DSGVO, have the following rights:

4.1 Information

You may request information from us as to whether we process your personal data. There is no right to information if the disclosure of the requested information would violate the duty of confidentiality pursuant to § 57 StBerG (German Tax Consultancy Act) or if the information must be kept confidential for other reasons, in particular due to an overriding legitimate interest of a third party. Notwithstanding this, there may be an obligation to provide the information if, in particular, your interests outweigh the interest in confidentiality, taking into account the threat of damage. The right to information is also excluded if the data is only stored because it may not be deleted due to statutory or statutory retention periods or serves exclusively for data backup or data protection control purposes, provided that the provision of information would require a disproportionately high effort and processing for other purposes is excluded by suitable technical and organizational measures. If the right to information is not excluded in your case and your personal data is processed by us, you can request the following information from us:

• Purposes of processing,

• categories of personal data processed by you,
• recipients or categories of recipients to whom your personal data will be disclosed, in particular recipients in third countries,
• if possible, the planned duration for which your personal data will be stored or, if this is not possible, the criteria for determining the storage period,
• the existence of a right to rectification or erasure or restriction of processing of personal data concerning you or a right to object to such processing,
• the existence of a right to lodge a complaint with a supervisory authority for data protection,
• if the personal data has not been collected from you as the data subject, the available information about the origin of the data,
• where applicable, the existence of automated decision-making, including profiling, and meaningful information about the logic involved, as well as the significance and intended effects of automated decision-making,
• if applicable, in the case of transfer to recipients in third countries, unless the EU Commission has issued a decision on the adequacy of the level of protection pursuant to Art. 45 para. 3 DSGVO, information on which appropriate guarantees are available in accordance with Art. 46 para. 2 DSGVO on the protection of personal data.
  
  

4.2 Correction and completion

If you discover that we hold incorrect personal data about you, you can request that we correct this incorrect data immediately. If your personal data is incomplete, you can request that it be completed.

4.3 Deletion

You have the right to erasure (“right to be forgotten”) unless the processing is necessary for exercising the right of freedom of expression, the right to information, or for compliance with a legal obligation or for the performance of a task carried out in the public interest, and one of the following reasons applies:

• The personal data is no longer necessary for the purposes for which it was processed.
• The legal basis for processing was solely your consent, which you have revoked.
• You have objected to the processing of your personal data that we have made public.
• You have objected to the processing of personal data that we have not made public, and there are no overriding legitimate grounds for the processing.
• Your personal data has been processed unlawfully.
• The deletion of personal data is necessary to comply with a legal obligation to which we are subject.

There is no right to erasure if, in the case of lawful non-automated data processing, erasure is not possible or only possible with disproportionate effort due to the specific nature of the storage and your interest in erasure is minimal. In this case, processing will be restricted instead of erasure.

4.4 Restriction of processing

You may request that we restrict processing if one of the following reasons applies:

• You dispute the accuracy of the personal data. In this case, the restriction may be requested for the period of time that allows us to verify the accuracy of the data.
• The processing is unlawful and you request the restriction of the use of your personal data instead of erasure.
• We no longer need your personal data for the purposes of processing, but you need it to assert, exercise, or defend legal claims.
• SYou have lodged an objection pursuant to Art. 21 para. 1 DSGVO. The restriction of processing may be requested as long as it is not yet clear whether our legitimate reasons outweigh your reasons.

Restriction of processing means that personal data may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest. Before we lift the restriction, we are obliged to inform you of this.

4.5 Data portability

You have the right to data portability if the processing is based on your consent to (Art. 6 para. 1 sentence 1 letter a) or Art. 9 para. 2 letter. a) DSGVO) or on a contract to which you are a party and the processing is carried out using automated means. In this case, the right to data portability includes the following rights, provided that htis does not adversely affect the rights and freedoms of others: You can request that we provide you with the personal data you have provided to us in a structured, commonly used, and machine-readable format. You have the right to transmit this data to another controller without hindrance from us. Where technically feasible, you can request that we transmit your personal data directly to another controller.

4.6 Objection

If the processing is based on Art. 6 para. 1 sentence 1 letter e) DSGVO (performance of a task carried out in the public interest or in the exercise of official authority) or on Art. 6 para. 1 sentence 1 letter f) DSGVO (legitimate interest of the controller or a third party), you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation. This also applies to profiling based on Art. 6 para. 1 sentence 1 letter e) or letter f) DSGVO. After exercising your right to object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

You may object at any time to the processing of your personal data for direct marketing purposes. This also applies to profiling related to such direct marketing. Once you have exercised this right to object, we will no longer use the relevant personal data for direct marketing purposes.

You can inform us of your objection informally by telephone, email, fax, or by sending a letter to our agency’s postal address listed at the beginning of this privacy policy.

4.7 Revocation of consent

You have the right to revoke your consent at any time with effect for the future. The revocation of consent can be communicated informally by telephone, e-mail, fax, or to our postal address. The revocation does not affect the legality of the data processing that took place on the basis of the consent until the revocation was received. Upon receipt of the revocation, data processing based solely on your consent will be discontinued.

4.8 Complaints

If you believe that the processing of your personal data is unlawful, you may lodge a complaint with a data protection supervisory authority responsible for your place of residence or workplace or for the place of the alleged infringement.

5. Status and updating of this privacy policy

This privacy policy is current as of March 12, 2021. We reserve the right to update the privacy policy from time to time in order to improve data protection and/or adapt it to changes in official practice or case law.

betaSENSE GmbH reserves the right to amend this privacy policy from time to time. Any changes will be published here.

If you have any questions or wish to exercise your rights as a data subject, object, or revoke your consent as described above, please feel free to contact us.

betaSENSE GmbH
Universitätsstraße 136
44799 Bochum
E-Mail: administration@beta-sense.de